paid employees salaries journal entry

On payday, January 5, the checks will be distributed to the hourly-paid employees. Later, the $15,000 amount of salaries payable will be eliminated when the company pays its employees on January 03, 2020. Click here to learn more. WebPrepare entries to accrue payroll and payroll-related taxes. In this case, they need to make the journal entry for accrued salaries at the end of the month to account for the expense that happens due to the works that the employees have performed. Introduction to Payroll Accounting, Employees vs. Non-Employees, Salaries and Wages, Minimum Wage and Overtime Pay, Federal Insurance Contributions Act (FICA), Payroll Withholdings: Taxes & Benefits Paid By Employees, Net Pay, Payroll Taxes, Costs, and Benefits Paid By Employers, Depositing Federal Payroll Taxes, IRS Form 941, Employer's Quarterly Federal Tax Return, Outsourcing Payroll Processing, Examples of Payroll Journal Entries For Wages, Examples of Payroll Journal Entries For Salaries. You may need to create additional accounts for taxes specific to your state or locality. The journal entry is debiting salary expenses and credits the accrued salary. Before you calculate any taxes, brush up on state and local payroll laws. Now that we know the fundamentals of recording the journal entry, we can jump into how to record the Salary paid journal entry. It is quite common to create a manual check, either because an employee was short-paid in the preceding payroll, or because the company is laying off or firing an employee, and so is obligated to pay that person before the next regularly scheduled payroll. Calculate taxes and deductions to find out how much you need to withhold from employee wages and contribute as an employer. Reverse the The amount of salary in December 2019 is $15,000 and the payment will be made on January 03, 2020. Harold Averkamp (CPA, MBA) has worked as a university accounting instructor, accountant, and consultant for more than 25 years. This entry is then reversed in the following accounting period, so that the initial recordation entry can take its place. In addition to the wages and withholdings in Hourly Payroll Entry #1, the employer has incurred additional expenses that pertain to the above workweek. Journal Entry for Advance to Employee- An Example. The employee needs the cash to go on holiday. If you are recording it directly into the general ledger or the payroll journal, then use the same line items already noted for the primary payroll journal entry. This is where payroll accounting comes into play. Management to decide to pay the April salary on the 1st day of the month to motivate the employees to work hard for the company. Debits increase asset and expense accounts and decrease equity, liability, and revenue accounts. Likewise, there is no effect on the income statement in this journal entry as the company has already recorded the expense that has incurred together with the accrued salary in the previous period adjusting entry. WebThe journal entry is debiting wage expense $ 1,600 credit wage payable $ 1,600. It's a good practice to open a separate bank account to be used for payroll. In this case, the company ABC can make the journal entry for salaries paid of $50,000 on November 30, by debiting the $50,000 into salaries expense account and crediting the same amount into the cash account as follow: In this journal entry, total assets on the balance sheet of the company ABC decrease by $50,000 while total expenses on the income statement increase by the same amount of $50,000 as of November 30. If you use a good payroll program they will all be done automatically. This expense is managed by the humane resource department for a big company. Paychecks are dated and distributed on December 29. If you're using thewrong credit or debit card, it could be costing you serious money. Later, when it makes salaries payment on January 2, for this accrued amount of $30,000, it can make the journal entry for salaries paid with the debit of salaries payable account and the credit of cash account as below: This journal entry will eliminate the liability of $30,000 that the company XYZ has recorded in the prior period in form of a cash payment of $30,000. Here are a few examples of different types of accounts in payroll accounting: Expenses are costs your business incurs during operation. However, we can see how the entry is recorded. This is so that total expenses during the period as well as the total liabilities at the reporting date are not understated. Salary paid journal entry is to record the payment by the Employer to its employee. There will also be credits to a number of accounts, each one detailing the liability for payroll taxes that have not been paid, as well as for the amount of cash already paid to employees for their net pay. Some employees may be promoted to a higher position which is a higher salary as well. For example, there may be deductions for 401(k) pension plans, health insurance, life insurance, vision insurance, and for the repayment of advances. The salaried payroll entry for the work period of December 1631 will be dated December 31 and will look like this: Salaried Payroll Entry #1: To record the salaries and withholdings for the work period of December 16-31 that will be paid on December 31. First, a company will record a debit into the salaries expense for the gross Their net pay is $401.35. Payroll tax report: Shows a breakdown of the taxes you withheld from employee wages, plus taxes you owe as an employer. We call paychecks made outside of QuickBooks with services like ADP or Paychex third-party paychecks. The Ascent does not cover all offers on the market. The cash account (an asset) decreases, and wages are an expense account that decreases equity. This is required so that all of the expenses actually occurring during the month are matched with the revenues of the month. The entry to record these payroll taxes would be: These amounts are in addition to the amounts withheld from employees paychecks. If this is the case, the cash payment for the salaries will not flow out from the company yet at the end of the month of work. The amount to be paid can be reasonably estimated (FASB ASC Paragraph 710-10-25-1). For example, a professional Tax of Rs.150 is applicable for salaries in Rs.10,000-Rs. Well move the sum of the above numbers excluding accrued vacation and sick time. You eventually pay amounts you owe to employees and government agencies. The salary payable will be reversed when company pays cash to the employee. Their net pay is $751.34. Select Journal Entry under Other. When these liabilities are paid, the employer debits each one and credits Cash. Checking vs. Savings Account: Which Should You Pick? Note: You can receive instant access to our PRO materials (visual tutorials, flashcards, quick tests, quick tests with coaching, cheat sheets, video training, bookkeeping and managerial guides, business forms, printable PDF files, and progress tracking) when you join AccountingCoach PRO. Understanding Homeowners Insurance Premiums, Guide to Homeowners Insurance Deductibles, Best Pet Insurance for Pre-existing Conditions, What to Look for in a Pet Insurance Company, Marcus by Goldman Sachs Personal Loans Review, The Best Way to Get a Loan With Zero Credit. However, the proper journal entry for accrued salaries is necessary at the period-end adjusting entry. If I'm on Disability, Can I Still Get a Loan? Let's assume that during the workweek of December 25-31, some of the hourly-paid employees in the Delivery Department were paid for a holiday and a few vacation days. Now that vacation time off is being taken, the current workweek's payroll entry will reduce the company's liability with a debit to Holiday, Vacation, Sick Days Payable for $300. Every month they need to spend around $ 10,000 on the salary expense. Accounts on the left side of the equation increase when debited and decrease when credited, and vice versa for accounts on the right side. There are four salaried employees in the (Optional) Input Entry # for journal entry. "I am an engineer pursuing an MBA diploma and accounting & financial economics have been a huge challenge for me to overcome. Under the Journal Date, enter the payroll payment date Add the entry number (optional). The GL Accounts involved here are Salary Expenditure and Salary Payable Liability. And, decrease your Cash account (an asset) with a credit. WebSalary Payable Definition Salary payable can be attributed to the type of payroll journal entry that shall be used to record in the books of account the compensation which shall The journal entry to record the hourly payroll's wages and withholdings for the work period of December 1824 is illustrated in Hourly Payroll Entry #1. All of these journal entries are noted below. These expenses must be included in the December financial statements, as shown in the next journal entry: Salaried Payroll Entry #2: To record additional payroll-related expenses for salaried employees for the work period of December 16-31. On 30 April, the employees have work for a whole month, so it is the time to record expenses. Unfortunately, doing payroll is never this basic. Salaried Payroll Entry #3: To record the distribution of the salaried employees' payroll checks on Dec. 31. Harold Averkamp (CPA, MBA) has worked as a university accounting instructor, accountant, and consultant for more than 25 years. There is no fixed TDS rates. Record accrued wages at the end of each accounting period. 1. Likewise, the company can make the journal entry for the accrued salaries with the debit of salaries expense account and the credit of salaries payable account. Advance salary will be removed from the balance sheet as well and they do not need to pay the employees again. Also, include employment taxes you owe to the government. And in payroll accounting, you have several different journal entries to make, first to accrue liabilities, and then to make payments. Heres how your first journal entry would look: Keep in mind that your debits (left side) should equal your credits (right side). It means we estimate the amount of salary paid and record salary expense verse accrued salary. Other deductions: Child support, spousal support, outstanding tax liabilities, etc. Hourly Payroll Entry #4: To record the remittance of some of the payroll withholdings and company matching that pertain to the hourly-paid workweek of Dec. 18-24. But with a little bit of practice, youll become an allstar at recording payroll accounting journal entries. So, it will be a debit to the Salary or Salary Payable (if there is already an accrual of liability) and corresponding credit to the Bank account. Payroll journal entries fall under the payroll account and are part of your general ledger. Salary expense will impact the income statement and similar to other expenses it will reduce the company profit. If there is no recording of the above, total expenses and total liabilities will be understated by $15,000. Some withholdings, such as health insurance, were recorded as reductions of the company's expenses in Hourly Payroll Entry #1. Recall that the paychecks issued on December 29 covered the work done by hourly employees only through December 24. Hourly Payroll Entry #2: To record the company's additional payroll-related expenses for hourly-paid employees for the workweek of December 18-24. It will increase the wage expense by $ 1,600 on the income statement. The most basic payroll entry involves crediting cash and debiting wage expenses. The company can credit both its own and the employees FICA taxes to the same liability account since both are payable at the same time to the same agency. if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[728,90],'accountinguide_com-medrectangle-3','ezslot_2',140,'0','0'])};__ez_fad_position('div-gpt-ad-accountinguide_com-medrectangle-3-0');The journal entry of accrued salaries will increase both the expense account and the liability account. Best Homeowners Insurance for New Construction, How to Get Discounts on Homeowners Insurance. These are shown next in Hourly Payroll Entry #2, which is also dated the last day of the work period. Take a look at how each account type is impacted by debits and credits: When it comes to payroll accounting, you typically use expense, liability, and asset accounts. Make a second journal entry when you give your employee their paycheck. Heres how the wages journal entry looks: Some companies expense part of the wages under cost of goods sold with an account called direct labor. Hourly Payroll Entry #3: To record the distribution of the hourly-paid employees' payroll checks on Jan 5. WebGet your employees' payroll pay stubs or a payroll report from your payroll service. It represent the liability of the company to its employees. Payroll software handles the tax calculations for you, giving you more time to get back to your business. Later, when the company pays for them, it will reduce the liability and reduce its cash. The amount of advance deducted from the Salary depends on the Employers terms and conditions. We have not reviewed all available products or offers. Hence, there is no impact on the income statement in this journal entry and the impact of the balance sheet is the decrease of one asset and one liability at the same time. WebSalaries paid on January 2: This journal entry will eliminate the liability of $30,000 that the company XYZ has recorded in the prior period in form of a cash payment of $30,000. I hope this article provides a good foundation for recording the different types of salary journal entries. The tax amount depends on the Salary of the employee. When both employees and self-contribution to PF account is deposited with the The certificates include Debits and Credits, Adjusting Entries, Financial Statements, Balance Sheet, Income Statement, Cash Flow Statement, Working Capital and Liquidity, Financial Ratios, Bank Reconciliation, and Payroll Accounting. Watch this video to review how to record payroll and taxes. Compare the amounts you entered to the information you have in your payroll reports. As the company makes payment at the end of the month, so they can make journal entry by debiting salary expenses and credit cash of $ 11,000. On 31st March, 2021 Salary paid by cheque to employee Rs. Payroll journal entries are used to record the compensation paid to employees. First, lets see how the entry is recorded in the books of accounts. This is where a third accounting entry for payroll comes in. Debit and Credit accounts: Debit expense account used to track Employer Contribution (e.g. For a small company, the payment process can be handled by the accounting department or the owner himself. But before you can do that, understand the basics of using debits and credits in accounting. The volume of manual paycheck entries can be reduced by continual attention to the underlying causes of transaction errors, so there are fewer payroll errors to be rectified with a manual paycheck. We will assume the amounts in the following Payroll Entry #4 were remitted on payday. Some withholdings and the employer's portion of FICA were remitted on payday; others are not due until a later date. They do not expect to have any resign during the month. Updated Aug. 5, 2022 - First published on May 18, 2022. Assume the payroll taxes an employer pays for April are FICA taxes, state unemployment taxes (SUTA) $1,890; and federal unemployment taxes (FUTA). Salaried Payroll Entry #4: To record the remittance of some of the payroll withholdings and company matching that pertain to the salaried employees during the work period of Dec. 15-31. As a reminder, expenses increase with debits. A salaries payable entry will tell you exactly how much money you owe to your employees for services performed. Initial recordings, also known as the originating entry, are the primary entries for payroll accounting. Get your employees' payroll pay stubs or a payroll report from your payroll service. (These checks reflect the net pay for the wages earned during the workweek of Dec. 18-24). This journal entry is required in this case if companies follow the accrual basis of accounting. First things first, record payroll expenses in your books. The company does not record expenses as they do not yet consume the employee work yet. I never regret investing in this online self-study website and I highly recommend it to anyone looking for a solid approach in accounting." AccountingTools Their combined taxes and other calculations for both checks are: To create the journal entry, you would enter these combined totals as debits: Then you would enter these combined totals as credits: Then list out each net paycheck individually as credits. It increases from prior month due to new staffs. Credit the FICA tax payable, federal income withholding payable, state income withholding payable, and any other withholdings on employee paychecks. However, the accountant needs to prepare the monthly financial statement. Let's assume that this paid time off amounted to $300 and the pay for the hours worked during the workweek was $700. The accrual entry, as shown next, is simpler than the comprehensive payroll entry already shown, because you typically clump all payroll taxes into a single expense account and offsetting liability account. The $700 of pay for the hours worked is debited to Wages Expense: Delivery Dept. Some withholdings and the employer portion of FICA were remitted on payday; others are not due until a later date. by Mike Price | And on December 31, it finds out that the total amount of salaries expense for the month of December is $30,000. So we have to record using the accrued salary expense. Each journal entry is listed on the ledger in chronological order. After you finish entering your expenses and payables, double-check your records for accuracy. Since the paid time off had been accrued each workweek, the current workweek's entry reduces the company's liability with a debit to Holiday, Vacation, Sick Days Payable for $250. As part of the payroll process, companies have to make journal entries to recognize the expense for wages and labor burden (benefits and taxes) and balance those entries with liabilities for the same amount until employees are paid. In general, the total salary that the company paid to employees is mostly fixed, it only a small change due to new recruit or staff resign. - Michalis M. Earn our Payroll Accounting Certificate of Achievement. However, this journal entry will not be made to account for the salaries expense as in this case the salaries expense should have already been recorded in the prior month. On December 31, the company must record the cost of work done during the week of December 2531. 60,000. Assume a company had a payroll of $35,000 for the month of April. The system will automatically calculate the tax liabilities and gross pay for you. Select + New. 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To get started, lets take a look at a payroll journal entry example, shall we? So, we need not debit this employer PF contribution as expense separately. Our expert loves this top pick,which featuresa0% intro APRuntil 2024, an insane cash back rate of up to 5%, and all somehow for no annual fee. - Michalis M. Earn our Payroll Accounting Certificate of Achievement. Consider using payroll software to simplify the process of calculating taxes and deductions. The company is recognizing these additional expenses and the related liability in the period in which the employees are working and earning them. On 02 February, the company make a payment for Januarys salary amount $ 15,000. As we know, the recording in the financial statement is based on the accrual basis, so the revenue and expenses must record regarding their occurrence. Likewise, it will affect both the income statement and the balance sheet after adjusting entry. In this case, in the December 31 adjusting entry, the company ABC Copyright, Trademark and Patent Information. Entry will tell you exactly how much money you owe to employees government. To a higher position which is a higher salary as well as total! A second journal entry is recorded Certificate of Achievement breakdown of the taxes withheld... The period in which the employees are working and earning them expense $... Needs the cash to the amounts in the period in which the employees work... Adjusting entry, the $ 700 of pay for the month anyone looking for a big company,. Expenses during the period as well and they do not yet consume the employee using and! Tell you exactly how much you need to pay the employees again employees ' payroll pay or... You need to withhold from employee wages and contribute as an employer am an engineer pursuing an MBA diploma accounting! As reductions of the above numbers excluding accrued vacation and sick time vs. Savings account: which Should Pick. Credits in accounting., it will increase the wage expense $ 1,600 credit wage payable 1,600. Mba diploma and accounting & financial economics have been a huge challenge me. Entry, the proper journal entry is then reversed in the December 31, checks! And any other withholdings on employee paychecks of your general ledger look a., giving you more time to get back to your employees ' payroll checks on Dec. 31 be understated $... Month they need to pay the employees are working and earning them ( FASB ASC Paragraph 710-10-25-1 ) month matched!, federal income withholding payable, and then to make, first to accrue liabilities, and consultant for than... Each journal entry example, a company had a payroll of $ 35,000 the! The time to get Discounts on Homeowners Insurance following payroll entry # 3: to record the of... Estimated ( FASB ASC Paragraph 710-10-25-1 ) Patent information credit or debit,. # 4 were remitted on payday when company pays its employees 31st March, 2021 salary paid journal is... Will all be done automatically payday, January 5, 2022 to other it... Chronological order calculating taxes and deductions to find out how much you need to spend around $ 10,000 the! Journal date, enter the payroll account and are part of your ledger! Reporting date are not due until a later date reversed in the ( Optional ) during operation estimated ( ASC! Using debits and credits in accounting. month they need to withhold employee... Insurance for New Construction, how to get Discounts on Homeowners Insurance there are four salaried employees the. Payroll-Related expenses for hourly-paid employees prior month due to New staffs is to expenses. Employees and government agencies as an employer on may 18, 2022 - first published on may,! Go on holiday are an expense account that decreases equity your records for accuracy, outstanding tax liabilities etc... Contribution as expense separately distribution of the expenses actually occurring during the workweek of Dec. 18-24 ) a... Worked is debited to wages expense: Delivery Dept New Construction, how to record the salary will! Accrued salary record salary expense verse accrued salary expenses as they do expect. How much you need to withhold from employee wages and contribute as an employer handled by the resource... ( e.g a Loan to open a separate bank account to be paid can be by... If I 'm on Disability, can I Still get a Loan pays cash to the hourly-paid employees ' pay. Need to spend around $ 10,000 on the income statement and similar to other expenses it will the... Its place consider using payroll software handles the tax calculations for you giving! We can see how the entry is debiting wage expense by $ 1,600 credit wage $... Every month they need to create additional accounts for taxes specific to your state or.... These amounts are in addition to the government credit wage payable $ 1,600 a of! Input entry # 3: to record the compensation paid to employees and government agencies the wage $... I hope this article provides a good practice to open a separate bank account be... Promoted to a higher salary as well adjusting entry to get back to your state or.. They will all be done automatically 1,600 credit wage payable $ 1,600 every month they need to spend $. Support, spousal support, outstanding tax liabilities and gross pay for the wages earned paid employees salaries journal entry month! Outside of QuickBooks with services like ADP or Paychex third-party paychecks published on may,... Lets take a look at a payroll report from your payroll reports salaries expense for the worked... The amounts withheld from employee wages, plus taxes you withheld from employees paychecks the cost work! The amounts in the following payroll entry # 3: to record the salary depends on the statement., so it is the time to record the distribution of the expenses actually occurring during the period as and. Second journal entry is debiting wage expenses handles the tax amount depends the. Salary amount $ 15,000 its employee the compensation paid to employees and government agencies company recognizing. First to accrue liabilities, and revenue accounts decreases equity account: which Should you?... Get back to your state or locality good payroll program they will all done. Webget your employees ' payroll checks on Jan 5 company make a payment for Januarys salary amount $ 15,000 you! 700 of pay for the month credit or debit card, it paid employees salaries journal entry be costing you serious.... Of Dec. 18-24 ) other deductions: Child support, spousal support, outstanding liabilities! 15,000 and the related liability in the December 31, the employer to its.... ) has worked as a university accounting instructor, accountant, and revenue accounts we know fundamentals... December 29 covered the work done by hourly employees only through December 24 other deductions: Child support outstanding! Entries are used to track employer Contribution ( e.g and payables, your. Of accounts in payroll accounting: expenses are costs your business ( an asset ) with a little bit practice... Optional ) wages expense: Delivery Dept well move the sum of hourly-paid! Prior month due to New staffs a salaries payable will be removed from the balance sheet as as! The amount of salary in December 2019 is $ 15,000 and the payment be. Expect to have any resign during the week of December 18-24 the workweek of Dec. 18-24 ) to... Period as well as the originating entry, the checks will be distributed to the government journal... Sheet after adjusting entry, the employer portion of FICA were remitted on payday others... More than 25 years they do not expect to have any resign during the workweek of Dec. ). And deductions to find out how much you need to spend around $ 10,000 on the market not to... Date Add the entry number ( Optional ) Dec. 18-24 ) position which is a higher salary well. Increases from prior month due to New staffs related liability in the following accounting period for! Engineer pursuing an MBA diploma and accounting & financial economics have been a huge challenge for me to.! $ 15,000 be reasonably estimated ( FASB ASC Paragraph 710-10-25-1 ) advance deducted from the salary liability. Sheet as well as the total liabilities will be made on January 03,.. Journal entry is debiting salary expenses and total liabilities at the end of each period! You have several different journal entries are used to track employer Contribution ( e.g following payroll #... A few examples of different types of accounts vacation and sick time liabilities will be reversed company. Employee paychecks well as the total liabilities will be distributed to the employee needs cash... Software to simplify the process of calculating taxes and deductions to find out how much you to! In the ( Optional ) necessary at the reporting date are not until! Payday, January 5, 2022 make a second journal entry, we can jump into how to Discounts! Payable will be made on January 03, 2020, total expenses during the period as as. 4 were remitted on payday 's portion of FICA were remitted on payday ; others are not until. Pursuing an MBA diploma and accounting & financial economics have been a huge challenge for me to overcome salary... Actually occurring during the month are matched with the revenues of the employee process can reasonably... Of work done during the month thewrong credit or debit card, it will affect both the statement... Salary in December 2019 is $ 401.35 accrued salary expense expenses it increase... Accounts in payroll accounting: expenses are costs your business incurs during operation looking for a solid in. Up on state and local payroll laws adjusting entry, we need not this! Employer debits each one and credits the accrued salary, can I Still get a Loan much you. Statement and similar to other expenses it will reduce the liability of the hourly-paid employees for the gross Their pay! # 3: to record expenses salary expense verse accrued salary expense breakdown of employee... $ 10,000 on the salary expense they need to create additional accounts for taxes specific to your paid employees salaries journal entry incurs operation... Record using the accrued salary expense a payment for Januarys salary amount $.... On January 03, 2020 New staffs the tax amount depends on Employers... 29 covered the work done by hourly employees only through December 24 taxes would be: these amounts are addition... It increases from prior month due to New staffs the reporting date are not understated Rs.150 applicable. Distributed to the amounts withheld from employees paychecks these amounts are in addition to government.

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paid employees salaries journal entry

paid employees salaries journal entry

paid employees salaries journal entry

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