Harvard accounts are not to be used as a holding place for expenses. 0000110418 00000 n _________________________________________________________________________. For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. 0000007628 00000 n If traveler did not register with International SOS prior to their travel, they must submit. \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. 0000052164 00000 n WebConcur is Harvard University's travel and expense reimbursement system. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. Travel requirements have been modified as of April 13, 2022. Please visit the Harvard Travel Services website for more resources and additional guidance. To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. Be sure to check back often as guidance is ever evolving. WebVendor Training: RFP Essentials. 0000013456 00000 n As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. Traveling for Harvard-related business? were required to get a Form W-9 from the renting landlord. For additional travel information, see the University COVID-19 website. 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS 0000008891 00000 n startxref Train travel on Amtrak is an option when economical. 0000004309 00000 n and Business Expense Policy. All employee reimbursements are now processed through Concur. (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: Please visit. In the "Comment" (for Concur) or General Description (Non-employee reimbursement form) section, please explain when, where, why, who, and what. 0000343047 00000 n 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: concurhelp@harvard.edu or 6174958500, op on 2 Ge ng Started Log on to Concur 1. The only way to pre-pay travel expenses is by usingyour HarvardCorporate Card. Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). 0000006484 00000 n WebWelcome to the online Refund Request Form. If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. WebTravel & Expense Reporting. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu Accounting. WebPlease visit the Harvard Travel Services website for more resources and additional guidance. Please read and share with appropriate faculty and staff. 0000036762 00000 n WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu Log in to Concur. 0000138649 00000 n Bring/email completed/signed form with original receipts to your grant manager. 0000011470 00000 n Harvard follows the IRS accountable plan rules for business travel reimbursements. Cambridge, MA 02138 This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu 0000217245 00000 n Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates All receipts$75 and abovemust be uploaded to the expense report in Concur. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. 0000001867 00000 n BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. The Master in Real Est 0000004660 00000 n hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. 0000001948 00000 n 0000110330 00000 n PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> 0000051415 00000 n Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more Payments for Employee and Non-employee Reimbursements m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 trailer See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies Employees generally create their own reports, some have delegates able to assist. hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_. F[K@J08zzVE-ax\ZQCq kc qFrd-'Y{s:Z/s>&e p{ To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. Reserve your seat today! Reimbursement for travel related expenses cannot be made until after the travel has taken place. Sign the form! WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. WebConcur Invoice Automate and integrate your AP processes. For the most current Travel and Reimbursement Guidance, click here . Contacts HF Finance team: hffinance@fas.harvard.edu 0000010511 00000 n 0000005911 00000 n Can trips booked through Concur autopopulate to my Outlook Calendar? For the most current Travel and Reimbursement Guidance, click here. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. Only work-lab related travel and entertainment will be reimbursed, i.e. Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. 0000151511 00000 n 0000001516 00000 n For U.S. travel outside of themetropolitan area of Boston. 0000004964 00000 n Auburn Street, Cambridge. The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. Some departments have an internal approver, some send them to an approver in the Finance Office directly. HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips 21 61 Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. 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